Keeping track of office inventory may seem like a daunting task. However, establishing and maintaining a consistent tracking system ensures that no item goes to waste. Just as you would compile a list of office and break room supplies, cataloging your office’s furniture, décor, lighting, and technology can save money, minimize waste, and eliminate shortages. Here are some helpful tips for creating and managing an office inventory.
Itemize a Complete Inventory
As a first step, catalog everything publicly used item in the workplace. Categorize furniture and fixtures under their specific use. You may decide to group storage supplies, like filing cabinets, shelving units, and stackable containers, together in one cluster while listing lounge furniture, like couches, armchairs, and coffee tables, in a different group. Losing track of big-ticket items like this can significantly affect an office’s supply budget when an employee requests an organizational cabinet or swivel chair. In addition to tracking large items, make a running list of communal items in the office kitchen and bathroom. Keep track of janitorial supplies to ensure your workplace stays neat and tidy.
Organize the Supply Room
Now that each item is accounted for and recorded, enlist staff to help organize the supply room. Utilize unused organizational equipment or purchase cabinets, shelves, hooks, and hangers to keep products neat and visible. Investing in organizational tools may help save your company more money in the long run. If you have the space, store items in the same preestablished category together. Desks can be clustered as can wall hangings, art, and miscellaneous décor. For large or multi-room supply areas, create a map of where to find certain items.
Limit Staff Access
To maintain an organized supply room, minimize general access to the area. Place an office manager or receptionist in charge and request they manage a living document that contains current inventory lists. When a staff member needs a larger item like a keyboard, chair, or desk, ask them to put in a request with the inventory manager to assure that the supply list remains current. Place smaller, everyday objects like pens, staples, whiteout, and the like in an easy to access area. Inventory these types of products weekly and place orders when items begin to run low.
Depending on your industry, you may require certain office furniture or supplies more than others. Perhaps your company frequently entertains clients at the workplace, requiring additional seating and tables that can be neatly put away when not in use. Maybe seasonal upticks in business require additional desks and office chairs. No matter your company’s need, track the usage of each item throughout the year to have a better understanding of what items you utilize the most and what may not be needed going forward.
As your company continues to grow and evolve, it’s important to have foundational measures, like inventory management, in place. Save money, time, and precious storage space by knowing what your office has on hand. Environments Denver offers superb organizational products and business office furniture to help keep your workplace neat and organized. Contact us today to learn more.